Privacy and Cookies
Workplace Challenge Privacy Statement
At Sustrans, we are committed to protect your privacy and to being transparent about how we collect and use personal data. The Challenge is run is partnership with our Challenge Partners, in this instance East Sussex County Council. This privacy information will be reviewed periodically to ensure its compliance with new legislation and best practice. If such changes fundamentally change how we process your personal data we will contact the registered users of this website. We welcome your comments and feedback.
How do we collect personal data?
We collect personal data about you when you register for an online Challenge account, make an enquiry about this Challenge, visit our website or otherwise provide us with your personal data.
What personal data do we collect?
How do we use personal data?
We use your personal data for a number of purposes, processed under the lawful basis of legitimate interest, including:
providing access to the Challenge website
administering the Challenge, including checking participants live or work within the Challenge area, awarding prizes and associated publicity
emailing you updates about the Challenge. You will be given the option to opt out of these emails with every email which is sent out
enabling Sustrans to assess the impact on, and demographics of, Challenge participants
analysing, managing and improving the Challenge and its website We will process your personal data as required by law or regulation.
How long do we keep your personal data?
Whilst you are active with the Challenge we will retain your personal data. If your account is inactive for four years, or upon request, we will delete your online Challenge account as soon as practicable. If you unsubscribe from Challenge emails, minimal personal data will be kept on a suppression list to ensure you do not receive such communications.
Do we share your personal data?
Personal data from the Challenge may be shared with the Challenge Partner(s), as listed above. Your personal data will not be shared with any other third parties, except for those carefully selected third party processors necessary to deliver the Challenge. The Challenge website is a community platform. As such:
Journey data, photos and comments you choose to upload may be seen by third parties, such as other participants, through the Challenge website and used in challenge reporting, but personal data beyond your name will not be shared
The name of the team/workplace/organisation captain will appear at the bottom of the team/workplace/organisation profile
Registered participants within a team/workplace/organisation can email each other through the Challenge website email functionality. The platform does not share email address, but if you chose to use this functionality the recipient will see the sender’s email address
Within Sustrans your personal data is only accessible by those required to administer the Challenge.
What do your rights look like in practice?
You may access your personal data at any time by logging in to the Challenge and visiting ‘your account’. If any of your details change or need correcting, then you can edit these in your account or contact us to have these corrected. You can also ask for your account to be deactivated or deleted. You may opt-out of any marketing communications at any time, by clicking on the unsubscribe link in the emails. If you are unhappy with our use of your personal data, you have the right to complain to the Information Commissioner’s Office. We would encourage you to contact us (see email address below) in the first instance so we can attempt to resolve any concerns.
Sustrans is a registered data controller under number Z7399708 with the Information Commissioner’s Office. We fully comply with all applicable data protection legislation. If you’d like more detail about how Sustrans manages personal data or your rights, you can view our full policy on our main website www.sustrans.org.uk/privacy.
If you have any questions, comments or feedback about how we use your personal data then please contact our Data Protection Manager on firstname.lastname@example.org or by post to Sustrans, 2 Cathedral Square, College Green, Bristol BS1 5DD.
You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to block all cookies, parts of the Sustrans' website may not work properly.
You may configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is set. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences. Further information on how to prompt or block cookies on various browsers is available on the website from the Information Commissioner’s Office.
The list below explains the cookies we use and why.
Cookie name(s): _utma, _utmb, _utmc, _utmz _utmv
Purpose: These cookies are used to collect data about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
More information: Click here for an overview of privacy at Google
Cookie name(s): appcookie[__encrypted], appcookie[default], appcookie[pepper], appcookie[security][token]
Purpose: These cookies aid in the logging-in process and identify a logged in user to the website in order to allow use of the various features that require a user to be logged in and associated with a specific identity. These cookies record encrypted text, which identifies the user to the website and expires when the user closes their web browser.
Cookie Name(s): appcookie[survey]
Purpose: These cookies store information about the user’s actions and options on the website so that the user can be returned to the same state on each new page view. Currently, this is only used to remember whether a user has completed a registration survey so that the user isn’t prompted to do so on each new page view.
Our web servers gather your IP address to assist with the diagnosis of problems or support issues with our services. Again, information is gathered in aggregate only and we cannot trace these to individual users.